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About this role

Project Administrator

Location: Swinton
Job Type: Full Time
Salary: £26,000 per annum

Role Overview

We are recruiting for a Project Administrator to support the team at our client’s Swinton office.

Working closely with project managers, survey teams, resident liaison colleagues, and stakeholders you will help ensure projects run smoothly through effective coordination, communication, and administrative support.

This is a hands-on, fast-paced role suited to someone highly organised, detail-oriented, and passionate about delivering excellent customer service.

Following training, you will take ownership of assigned responsibilities, managing tasks independently while maintaining clear communication with stakeholders.  A proactive approach is essential; anticipating needs, sharing updates, and ensuring actions are completed on time.

Key Responsibilities

Project Coordination

• Assist with scheduling and tracking survey appointments across multiple sites.

• Maintain accurate records of project progress, access rates, and resident interactions.

• Support mobilisation activities, including preparing documentation and coordinating logistics.

• Monitor field activity and ensure timely reporting of completed visits.

Resident Engagement

• Work alongside resident liaison teams to support residents and respond to queries.

• Manage inbound and outbound communications via phone, email, and digital channels.

• Coordinate distribution of appointment letters, calling cards, and reminders (SMS/email).

• Help ensure residents receive clear information and a positive experience throughout the project.

Communications & Reporting

• Upload project updates and progress information to internal systems.

• Support preparation of reports, updates, and presentations for stakeholders.

• Assist with digital communications and awareness content where required.

Quality & Compliance

• Ensure required documentation and visit records are complete and compliant.

• Track enquiries or complaints and support timely resolution.

• Follow safeguarding procedures and escalate concerns appropriately.

Skills & Experience

Essential

• Strong organisational and administrative skills.

• Excellent written and verbal communication skills.

• Ability to work collaboratively across teams.

• Confident using Microsoft Office applications and shared document platforms.

• Customer-focused approach with empathy and professionalism.

Desirable

• Experience within housing, property, surveying, or public sector environments.

• Familiarity with CRM or scheduling systems.

• Understanding of safeguarding and data protection principles.

• Experience supporting social or digital communications.

What’s on Offer

• Opportunity to work on a meaningful, high-impact project.

• Supportive team environment with training and development opportunities.

• Exposure to project coordination and stakeholder engagement.

• Competitive benefits package including:

  • Auto-enrolment pension scheme (company match up to 5% after 3 months)

  • 30 days annual leave including public holidays, plus additional Christmas closure days

  • Healthcare cover following successful probation

  • Death-in-service benefit (2× salary) after probation

  • Modern office environment

  • Optional on-site gym membership and restaurant facilities

If you have all the skills and experience listed above and are looking for a new challenge in a busy but rewarding Project Administration role, please apply now!

As a leading recruitment agency in Swinton, Manchester, here at Linda Taylors Ltd we are continually receiving new assignments and permanent positions to work on in the Manchester, Bolton, Bury, Salford, Eccles and surrounding areas so keep a close eye on our website, Facebook, Linkedin and Twitter pages for a full list of current permanent and interim opportunities as well as marketplace news and fun stuff.

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